Expensify Pricing 2026: What Collect and Control Cost, and Where Collect Stops
As of October 30, 2026, Expensify's Submit plan is free, Collect is $5 per member a month, and Control is custom-priced as low as $9 per active member a month. A 25-person company pays $1,500 a year on Collect and at least $2,700 on Control, and multi-step approvals and NetSuite or Sage Intacct connections are Control only.
How much does Expensify cost? The short answer
As of October 30, 2026, Expensify has three plans. Submit is free for individuals. Collect is $5 per member a month. Control is custom-priced, "as low as $9 per active member a month". A 25-person company pays $1,500 a year on Collect and at least $2,700 on Control.
The price isn't what decides it, though. The plan line sits at the features a growing company ends up needing: multi-step approvals and NetSuite or Sage Intacct connections are on Control only. If you run on QuickBooks or Xero with one approver, Collect is enough. And if you're choosing a card anyway, Ramp's free plan is the number to beat.
Expensify's plans at a glance
| Plan | Price | Built for | What's included |
|---|---|---|---|
| Submit | Free for all members | One employee whose company doesn't use Expensify | Receipt scanning, mileage, expense reports, categories and tags, personal card import |
| Collect | $5 per member a month | Small and growing teams | Reimbursements, corporate card management, expense and travel approvals, QuickBooks and Xero |
| Control | Custom, as low as $9 per active member a month | Companies that need more controls | Multiple approval flows, custom expense rules, NetSuite and Sage Intacct, HR integrations, SAML/SSO, budgeting |
The Expensify Card is a separate piece: unlimited cards, up to 2% cash back and a claim to "save up to 50% on Expensify". The page ties that to using the card, and the fine print sets the terms, so read it before you count on the discount.
What Expensify costs a team, in dollars
| Team size | Collect a year | Control a year, at the $9 floor | Difference |
|---|---|---|---|
| 10 members | $600 | $1,080 | $480 |
| 25 members | $1,500 | $2,700 | $1,200 |
| 50 members | $3,000 | $5,400 | $2,400 |
Two wording differences matter here. Collect is priced "per member" and Control "per active member". Control's $9 is also a floor on a custom quote, not a list price, so treat the right-hand column as the least you'd pay. If only 15 of 25 people file expenses in a typical month, an active-member price would land nearer $1,620 a year, if your quote counts that way. Ask how "active" is defined before you sign.
Where the Collect plan stops
This is where most teams find out which plan they need. Four things on the page are Control only:
- Multiple approval flows. Collect's approvals are simple. If an expense over a set amount has to go to a manager and then to finance, that's a Control feature.
- ERP connections. QuickBooks and Xero are on Collect. NetSuite and Sage Intacct are on Control. Moving to an ERP moves your Expensify bill too.
- HR connections. Workday and Certinia are on Control, so new hires and leavers don't update on their own on Collect.
- Custom rules and budgeting. Rules are what stop a bad expense before a person has to catch it.
The automation version of the same point: every rule you can't set in the tool becomes a person reading a report. If someone at your company spends a day a month chasing receipts and checking policy, that's the cost to compare with the $1,200 gap, not the $4 a member.
Expensify vs Ramp on price
Ramp's Free plan is $0 per user per month and includes corporate cards, expenses, receipt collection and matching, travel booking, bill pay with invoice extraction, and QuickBooks Online and Xero connections. For a US company that can qualify for the card and is happy to run its spending on it, that's a hard price to beat. Our Ramp review goes through its plans and where it stops.
Expensify's case is different. It works with the cards your team already has, including personal cards that get reimbursed. If your people pay out of pocket and you need to pay them back, that's the job Collect is priced for. For bills rather than employee spending, our Bill.com review covers the other side of the workflow, and QuickBooks pricing covers the accounting system underneath it.
Which Expensify plan fits which company?
- One person filing expenses at a company without a tool: Submit.
- Up to about 25 people on QuickBooks or Xero, one approver: Collect. At $5 a member it's the plan most small teams should stop at.
- Two levels of approval, or a NetSuite or Sage Intacct move coming: Control, and get the quote in writing.
- Choosing a company card for the first time: price Ramp's Free plan before you pick either.
Who can automate expenses and approvals for you?
Most of the time, the tool's own rules should come first. Bring in a builder when expense data has to reach something the tool doesn't connect to: a job-costing sheet, a client invoice, a custom approval that depends on a project budget. SuperDupr, the AI ops shop Justin McKelvey runs, builds that layer around whichever tools you already use. AI workflow automation projects run $10,000 to $25,000, take 2 to 4 weeks and cost $200 to $2,000 a month to run. We don't resell Expensify or any other tool. The first step is a free 30-minute strategy session.
Expense tools are one line in a bigger stack. Automation platform pricing covers the tools that connect them.
Sources
expensify.com/pricing and help.expensify.com "Compare Collect and Control Plans", read October 30, 2026. ramp.com/pricing, read October 30, 2026. Team totals are our arithmetic on those prices. The 15-of-25 example is an illustration, not a quote. SuperDupr's project prices are from our own solutions page.
Frequently Asked Questions
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As of October 30, 2026, Submit is free for individuals, Collect is $5 per member a month, and Control is custom-priced as low as $9 per active member a month. A 25-person team pays $1,500 a year on Collect and at least $2,700 on Control.
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Collect covers receipt scanning, reimbursements, simple approvals and QuickBooks or Xero. Control adds multiple approval flows, custom expense rules, NetSuite and Sage Intacct, HR integrations, SAML/SSO and budgeting.
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The Submit plan is free for an employee who wants to scan receipts and send expense reports to an approver. A company that wants to reimburse people through Expensify needs Collect or Control.
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Ramp's Free plan is $0 per user a month and includes cards, expenses, bill pay and QuickBooks Online and Xero connections, so Ramp is cheaper if your company qualifies and will run spending on its card. Expensify suits teams who pay out of pocket and need to be reimbursed.
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Yes. QuickBooks and Xero connections are on the Collect plan at $5 per member a month. NetSuite and Sage Intacct need Control.